How to Authenticate Documents for Use in Jordan: A Step-by-Step Guide

If you need to authenticate documents for use in Jordan, it’s crucial to follow a precise process to ensure that your documents are legally recognized. This guide provides a step-by-step approach, from notarization to final authentication at the Embassy of the Hashemite Kingdom of Jordan in Washington, D.C.

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Step 1: Authentication by the U.S. Department of State

The first step in the process is to have your documents authenticated by the U.S. Department of State in Washington, D.C. This federal-level authentication ensures that your documents are recognized for international use.

• What to do: Submit your documents to the U.S. Department of State for authentication. For detailed instructions on how to proceed, visit the U.S. Department of State - Authentications website or contact them at (202) 485-8000.
• Important Note: Ensure that you have an extra copy of each document, as the Embassy of Jordan requires a copy for their files.

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Step 2: Final Authentication at the Embassy of the Hashemite Kingdom of Jordan

Once your documents have been authenticated by the U.S. Department of State, the next step is to have them legalized by the Embassy of Jordan in Washington, D.C.

• What to do: Prepare the following documents for submission to the Embassy of Jordan:
  • Original Documents: These must be authenticated by the U.S. Department of State.
  • Extra Copy: Provide an additional copy of each document for the Embassy's records.
  • Consular Fees: A money order or cashier’s check made payable to the Embassy of Jordan. The fee is $47.25 per document for various legal documents such as Power of Attorney, Assignment of Agent, Trademark, Articles of Incorporation, Agreements, Contracts, Affidavits, and Certificates.
  • Return Envelope: A self-addressed air bill with an envelope from the mailing service of your choice (USPS Express or UPS). Please do not use Federal Express or regular mail. Ensure that no more than three documents are enclosed per envelope.
• Where to send your documents: Mail the completed package to the following address:
• Embassy of the Hashemite Kingdom of Jordan
  The Legalization Section
  3504 International Dr. N.W.
  Washington, D.C. 20008
• Processing Time: The processing time for documents is approximately five (5) business days.

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Special Requirements for Educational and Health Certificates

• Educational Documents: Certificates, diplomas, and transcripts issued by schools and universities must also be legalized by AMIDEAST (America-Mideast Educational and Training Services) in Amman, Jordan, before they can be accepted.
• Health Certificates: All health certificates must be authenticated by the U.S. Department of State in Washington, D.C., before being submitted to the Embassy of Jordan.

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Commercial Documents and Fees

For commercial documents such as invoices and shipping-related documents, the Embassy of Jordan has different fee structures based on the value of the invoice. Here are the consular fees for non-World Trade Organization (WTO) members:

• Up to $15,000: $69.75
• Between $15,001 and $30,000: $101.25
• Between $30,001 and $75,000: $123.75
• Between $75,001 and $150,000: $157.50
• Value exceeding $150,001: $157.50 plus an additional $11.25 for each $15,000 or fraction thereof.

Commercial documents from WTO member countries do not require legalization by the Embassy of Jordan if they have been certified by the local Arab Chamber of Commerce. However, if needed, the Embassy will legalize such documents without fees after the chamber’s certification.

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Important Notes:

• Incomplete Packages: Any incomplete packages will be returned to the sender without action, so ensure all required documents and fees are included.
• Responsibility: The Embassy is not responsible for any articles lost during processing. It’s advisable to use a mailing service with a tracking number.
• Contact Hours: The Legalization Office can be contacted in person or by phone between the hours of 10:00 AM and 3:00 PM.

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Contact Information for the Embassy of Jordan

If you have any questions or need further assistance with the authentication process, you can contact the Legalization Section at the Embassy of Jordan:

• Phone: (202) 966-2861
• Website: Embassy of Jordan - Legalization Services

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Conclusion

Authenticating documents for use in Jordan involves several essential steps, from federal-level authentication to final legalization at the Embassy of Jordan in Washington, D.C. By following these detailed instructions, you can ensure that your documents are legally recognized in Jordan. For professional and efficient notary services to help you begin this process, contact DC Mobile Notary at 202-247-0837 or email support@dcmobilenotary.com. We're here to assist you with all your notarization needs.

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References:

1. U.S. Department of State - Document Authentication
2. Embassy of Jordan - Legalization Services

This guide provides all the steps needed for document authentication for use in Jordan. Let me know if you need any further adjustments!

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